Why You Should Contract a Payroll Service

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When you own your own business, it can sometimes be hard to let other people take over tasks you’ve been doing yourself. This is exacerbated if you started out as a sole proprietor and slowly grew to the point of needing a team. If you started out doing everything yourself, whenever you consider hiring someone to take on a task there’s going to be a little voice in the back of your head that says, “Oh come on, I could just do this myself and save the money.”

This is an understandable impulse, but if you persist in this kind of thinking, it will hold your business back from the kind of growth that you could accomplish by outsourcing certain tasks or projects out to others. One terrific example of this is when it comes to doing payroll for your business. In all likelihood, at some point you did some portion of the payroll work yourself, but as your business grows you owe it to yourself to turn this over to people like our experts here at Baker Business and Tax Solutions. Here’s just a few of the benefits you can reap:


Staying compliant

The law changes on a regular basis when it comes to matters dealing with pay rates, taxes, and benefits. Here in the greater Cincinnati area, this is made worse when you consider that your employees may reside not only in different municipalities from each other and your business, it’s not terribly uncommon for your employees to reside in a different state. These variances, along with changes in Federal Law, mean there are different rules and guidelines to follow when it comes to anything involving your payroll. While there are ways you can stay informed through local business networking groups or news organizations, you may not find the information you’re given to always be accurate, and you’ll nevertheless be held accountable. A dedicated payroll service will have clear policies in place to ensure ongoing compliance so you don’t have to.


More responsive to your needs

Whether it’s because you want to offer a promotion, an employee’s check has gone missing, or any other unexpected issue that may arise, having dedicated payroll specialists can actually make you more responsive when action is needed. If you’re trying to handle payroll yourself, you need to figure out how to fit this kind of problem solving in with the rest of your day. When you’re already booked with meetings on a Friday, taking the time to sit down and come up with a resolution to a payroll issue can be cumbersome to fit in at best. Meanwhile, notify a payroll specialist and they can begin working on a solution right away, letting you get back to your day.


Keeping your focused on your business

Which is going to help you grow your business? Spending an afternoon meeting with potential clients or sitting around trying to get your books together to cut paychecks for the week? This is a tough decision no business owner should have to make. At the end of the day, the biggest benefit of having a payroll service is that it gives you your time back to invest in your business. While it might seem tempting to consider the services you do yourself as “Free,” in reality you are paying big money in the form of business growth you are passing up trying to do these things yourself. Someone else can complete your payroll, and probably do it faster and better than you can. What they can’t do though is be you. The passion and drive you bring to the table when it comes to critical decisions for your business just simply cannot be matched by an outside person. You can either spend your time writing paychecks, or you can have us take care of it for you while you work on employee training and development, or building customer relationships.

Let us take payroll off your plate so you can focus on the things that brought you into business in the first place. Call us today, and we’ll show you all the benefits we can offer for your business. Let us do our work so you can get back to yours!

How to Protect Yourself From Identity Theft

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It can be tempting to consider your whole life as a series of numbers. Your phone number, your address, your social security number, your credit card number, the list goes on. Almost every aspect of our daily lives is attached to a string of numbers which we have to communicate on a regular basis. This brings on a sense of existential anxiety when we realize that the methods we use to communicate those numbers are less than secure more often than not. What’s worse, with the modern era of electronic information gathering, someone doesn’t really need to capture all of your information to put your financial well being at risk. Someone with your name and address can probably then get ahold of your credit card number, then they can access your social security number, then they can begin to open new lines of credit and you’re suddenly getting unpleasant surprises in the mail.

Identity theft is the common plight of our new age, and it comes in a variety of shapes and sizes. You may not have the experience of having your full credit identity compromised, but even having a single account accessed in your name can be costly and frustrating. There are, however, a few ways to ensure you are protected.


Check your credit reports

One of the most important steps to take is to periodically check your credit report with the main credit bureaus. They are required to offer you a free copy of your credit report once every year, and you can request it at There are other sites that will advertise free access to your credit report, but this site is set up by the credit bureaus in compliance with federal guidelines. You can also register for credit monitoring services to be alerted when new applications are made with your identity or if new debts are reported.


Keep secure passwords

Any system you log into online should require secure password, especially if that system has access to any financial information. This is not just restricted to bank accounts, but also accounts that may have saved credit cards. A national pizza chain website, for instance, might be vulnerable to be compromised, allowing someone to place orders on your account, with you footing the bill. You should not use the same password for multiple websites, and your passwords should have a minimum level of “complexity.” That is a mix of upper and lower case letters and special symbols where allowed.


Be cautious when answering questions

From time to time, you may have legitimate contact regarding a financial issue. A debt collector, bank representative, or your business accountant may call regarding an important issue. In these cases, especially when you weren’t expecting that contact, be particularly cautious. Different companies will have different policies on what information they will or will not request over the phone. For instance, passwords for online accounts should never be requested over the phone, especially in an instance where they have called you. If you are ever in doubt, advise the caller that you will disconnect the call and call them back at a publicly verified contact number for that institution. Contact by mail is generally safer, but could still be susceptible to risks. Ensure that the return address you are provided matches one that can be verified for the company in question. If you aren’t certain, call the company at a listed customer service number or visit your local branch.

These are just some of the basic habits you want to build when it comes to protecting your identity. When it comes to managing your taxes, play it safe and work with a reputable tax preparer like Baker Business and Tax Solutions. Contact us today!

What Do I Do if I Can’t Pay My Tax Bill?

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Tax season is stressful enough for all of us. Trying to track down your receipts and records, making sure you have all of your information correct, worrying that you’re missing some little thing that could blow up in your face later, all thoughts that might be rushing through your head as your prepare to file your taxes. As the deadline swiftly approaches though, there’s one fear that leaves many taxpayers feeling like they shouldn’t be bothering with it at all. What if you can’t afford to pay? Especially with recent changes in the tax law, particularly with adjustments that were made to withholding by many employers, more taxpayers than usual are finding themselves owing money this year. For some, they may think it’s tempting to just not file, believing that if they don’t face the problem, it will wait. Unfortunately, the exact opposite is true. Ignoring it won’t make it go away, but tackling the issue as quickly as possible will give you the best chance to navigate the situation as smoothly as possible.

Get Help

The first thing to do is get help. This can be a long and complicated process, and having someone in your corner is the single best factor in making sure you get through this in an orderly manner. The IRS does have a help line you can contact that will explain your options to you. It’s important to remember though that these agents are working for the IRS, and their goal is not to save you money, but to help you get your bill paid in full. Our tax professionals can review your records and ensure you’re taking advantage of all of the deductions that should apply for you, as well as following the correct filing procedure to save you money. Because you pay us, we work for you and our incentive is to help you legally save as much as you can. We also offer IRS representation if needed.

Pay what you can

If you can’t pay the full amount you do owe, you’ll want to pay as much as you can. Any unpaid amount will be subject to compounding interest as well as late fees, so reducing this amount as much as possible will save you money. Because of the high interest rates, you’ll want to make sure whatever plan you have for paying the remaining balance moves as quickly as possible.

Make arrangements with the IRS

You’ll need to make some kind of arrangement to pay off the remaining balance that you owe. The IRS has a few options available, or you can go through a private lender for assistance. The IRS offers installment agreements that can apply, with different fees depending on if you can make the full payment within 120 days after the due date, or if it will require longer. The interest rate the IRS charges on your past due amount is usually lower than you’d find by paying the balance with either a personal loan or credit card, but depending on your personal situation, the fees the IRS charge may cause the final amount to pay to be higher. You’ll need to consider all of these factors when deciding, and because the IRS fees are different for some taxpayers due to income and financial situation, the answer may be different for everyone. Finally, you might be able to qualify for an Offer in Compromise, or OIC, in which the IRS will accept a lower amount, though the rules for this are very narrow and may not apply in your situation.

Regardless of the amount or status your tax bill, you can face it with the confidence of help from expert professionals if you work with us at Baker Business and Tax Solutions. Contact us today to set up an appointment!

Is This Donation Deductible?

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While recent changes in the tax code have made it less attractive to donate to charity due to an increase in the standard deduction, for some taxpayers, there are still some benefits to be had from donations, depending on your specific tax situation. However, it’s always important to remember that not every donation you make can be tax deductible. There’s a few crucial questions you want to ask that will help you determine whether a given deduction is going to qualify.

First, you need to verify that the organization you’re donating to qualifies as a tax deductible one. While it’s true that most religious or veterans organizations qualify, some organizations might use a name that indicates such an affiliation while not actually qualifying. You can ask the organization directly if they qualify for tax deductible status, but if you have reason to be concerned, the most certain way to verify if an organization qualifies as tax deductible is to check their registration on the IRS website’s tax exempt organization search here. There are some caveats to note, however. Some churches, group ruling subordinates, and governmental units, and other organizations may qualify but not be listed on the IRS website. Information about those groups can be found on the IRS website here.

Once you’ve verified that the organization you are donating to qualifies, you’ll need to make sure that the donation you’re making does as well. If you receive any kind of goods or services in return for your donation, the value of those goods or services would need to be deducted from the value of your donation. For instance, if you sign up to sponsor a non-profit organization and in return receive a welcome basket with items worth $25, that amount would need to be excluded from your tax deduction. If you are donating to a charity as part of raising money for a trip, such as a missions trip, you might be able to deduct those costs, depending on the itinerary of the trip. According to IRS Publication 526, “Generally, you can claim a charitable contribution deduction for travel expenses necessarily incurred while you are away from home performing services for a charitable organization only if there is no significant element of personal pleasure, recreation, or vacation in the travel.”  So your deduction would be depending on the trip not having a “personal pleasure, recreation, or vacation” to it.

Ultimately, it’s crucial that before taking any deduction, you’ve carefully checked the relevant legal guidelines as well as your own personal tax situation. The best way to have peace of mind about your taxes is to schedule an appointment with us today. Our tax professionals will ensure your taxes and your deductions are filed correctly and you get the full return you are due.

What is the Earned Income Tax Credit?

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The Earned Income Tax Credit (also known as the EITC or EIC) is a special benefit offered to low or middle income taxpayers. Unlike some other forms of income assistance, the EITC is only available if you have “Earned income.” That is, income you’ve received either from working for someone or by owning and operating a business of your own, income from sources like unemployment benefits won’t count. For some individuals, the EITC may not only reduce your tax burden, but can actually give you a larger tax return. This makes it a valuable income boost for some individuals and can benefit the economy at large, since the higher tax returns are then reinvested into the economy by paying past due bills or making larger purchases that the taxpayer may not have been able to otherwise afford. According to the Center on Budget and Policy Priorities, in 2016 the EITC lifted about 5.8 million people out of poverty, including about 3 million children.

The amount of the EITC that is received by a given tax payer is based on a number of factors, including their earned income for the year as well as the number of qualifying dependants they may have. While it’s true that taxpayers with children can expect a larger credit, you don’t necessarily have to have a child or other kind of dependant to receive the EITC. For the purposes of the EITC, dependants will need to fit a number of qualifications including filing status and living arrangements. Because of these varying qualifications, it can be difficult for the average taxpayer to know if they qualify for the Earned Income Tax Credit. The IRS does have an online assistant that can help you predict if you would qualify, but our certified tax professionals can review your entire tax situation and make sure that even if you don’t qualify for the EITC, you are receiving the full tax return that you should be qualifying for. Give us a call today!

Get Your 2019 Finances Started Off Right!

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It’s a new year, and that means new opportunities to take full ownership of your finances. As with any other major change in your personal life, creating financial health starts with just a few simple steps. It can seem overwhelming, but by taking them one at a time, you will find yourself in a more stable and less stressful place with only a few easy tasks.


Review Your Budget -  To begin, get a sense of where things stand. Chances are, some things have changed in your budget this year. Car insurances rates may have adjusted, utility bills may increased, or you may have reduced your credit card debt in the previous year. Review your budget, identifying what items have changed. It would also be helpful to have your bank statements from the previous year available. Look at how your actual spending compares to what your budget was. Did you go over budget on any particular items? If you don’t already have a budget, this is also a great time to start one. Begin by looking at your current spending habits and document where everything is going each month. Then you can identify what opportunities you have to save.


Check recurring charges - While reviewing your bank statements for your budget, this is also an opportunity to look for recurring charges that you may have forgotten about. Did you sign up for a free trial of some online training program that you never touched after the first week? There’s a good chance they’ve still been charging you each month since. Same goes for websites like Hulu or Spotify. Many of these services have comparatively low monthly costs, and if you forget to cancel after your free trial expires, you may not notice the charges if you don’t have a budget or watch your accounts closely. If you are using these services, that’s great, hold onto them. But if they’re subscriptions you barely, if ever, use, now might is the time to go through and cancel them.


See if you can boost your retirement savings - After you’ve gone through your budget and canceled some subscriptions, hopefully you’ve found some money available in your monthly budget to increase your retirement savings! Most Americans simply don’t have enough in their retirement plan to cover the expenses they can expect, and it can be difficult to find a way to change that when you feel like your budget is too tight. With the openings that you’ve hopefully found by now, you can make some increases to your savings to put you in a better position than you were before.


Check your credit report- This is also a good opportunity to check your credit score. By law, you are entitled to a free copy of your credit report from each of the major credit bureaus once a year. is a government mandated site run by the bureaus to facilitate this process. While there are a number of free services out there that can provide you your report, they all require the ability to sell your information for marketing purposes. This is the only site that is free while still offering you your privacy. If you would prefer, you can also make the request by mail, you will need to fill out this form from the FTC and mail it to this address:


Annual Credit Report Request Service
P.O. Box 105281
Atlanta, GA 30348-5281


Locate any unclaimed funds - Finally, you can take this opportunity to check for any unclaimed funds in your name. These are funds that are in your name but were never received by you for some reason. It may include uncashed payroll checks from previous jobs, or refunds from unused gift cards, or a variety of other sources. Each state has their own process for claiming these funds through the government, and you will need to provide proof of your identity, which may be different for each state. You want to be sure you’re checking an official government source for this search as some individuals have set up “services” online that charge you a fee for these funds, even though they use the same free resources that are available to you. The first place to start would be the US Federal Government site, which can be found here. It also includes links to the relevant sites for each state.


Schedule time with a financial planner - In the same way that you want to meet with a doctor to get the best possible physical health, meeting with a financial planner is the best way to ensure your financial health. Our experienced professionals will review the information you’ve gained in the above steps and show you how to develop a higher level plan. Identifying opportunities to get even more out of the retirement savings you have, assessing your short and long term needs, and developing a strategy to ensure you get the success you deserve. Call us today!

Why You Might Want to Hire a Tax Professional

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No one enjoys doing their taxes, but paying someone to do your taxes often seems just as odious. Particularly if you’re looking at the possibility of needing to pay additional taxes with your return, the idea of paying someone to prepare the return itself seems like pouring salt on your wound. What is worth remembering is that there’s a number of factors that can complicate your taxes significantly, making professional assistance not only a simpler option, but also a more cost-effective one.


Tax Code Changes - Effective this year, there were a number of changes made to the US tax code which change the deductions you may be able to claim. The standard deduction increased, but certain itemized deductions were removed. Personal exemptions, which allowed you to take an exemption for yourself, before taking exemptions for your dependents. While this is supposed to be replaced by the doubling of the standard deduction, this may cause a tax burden increase for some families. Several other deductions were changed or removed as well. A tax professional will help you navigate these changes and how they can affect your current tax situation.


App income - Services like Uber, Instacart, DoorDash, and others are great for offering flexibility for those of us who use them for bringing in extra cash around working a more traditional job or even instead of one. What you may not realize, however, is that this income must be taxed just like with more traditional employment. Those taxes become more complicated because these services usually do not withhold taxes, leaving you to pay not just income taxes but also social security tax. Depending on how much income you made from your app income, you may have been required to file quarterly tax returns. If these filings were not made, there will be penalties that you may face. A tax professional will help you make sure your records are correctly filed, and if you missed the previous filings, a professional will help rectify the situation and put you in the best possible legal situation in the circumstances. They also can help make sure you are positioned to correct your filings going forward.


Time - One of the biggest benefits of using a tax professional is time. Organizing and filing your tax returns takes a significant amount of time. The practice and experience that a professional brings to bear on your taxes means they’ll be able to not only complete your return with better accuracy but also efficiency. It takes most Americans on average 13 hours to complete their tax returns. While you will still need to collect your documents, a tax professional can help with the rest, taking the burden of time and stress off of your plate.


Regardless of which reason applies to you, hiring a tax professional can help make the job of tax preparation a process that includes less dread and stress. Call today to schedule time to ask about how we can best help you.

The Benefits of Year End Giving

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The end of the year is upon us, and for many, it’s time to make your final deductible donations for the year. This is a crucial practice that encourages responsible giving to worthy groups, while also allowing taxpayers to reduce their tax burden.

In order to take advantage of charitable deductions, you will need to itemize your deductions on your tax return. This means that taxpayers who instead will use the standard deduction will not benefit. If you are unsure of whether you will be using itemized deductions, we can assist with making some


While it’s true that most charities qualify for tax deduction in return for donations, not all do. So first, you need to verify the charity you are donating to qualifies. The IRS has an online tool that can be used to verify charities, which you can find here. It’s worth noting that some charities, like churches, group ruling subordinates, and governmental units will still qualify but not be listed.


You may also want to check on the effectiveness of your donation. Several organizations will offer background information or ratings of charities. GuideStar is a website that offers data drawn from public filings with the IRS on different charitable organizations for free. A premium membership will also grant you access to raw financial data, letting you see how the organizations spend the dollars they receive on things like marketing and salaries. The Better Business Bureau offers ratings on charities based on a set of benchmarks, and report when charities refuse to release requested data. GiveWell is a relatively new player in the realm of charity evaluations. They use financial analysis to identify how efficiently lives are saved by the dollars donated to different charities. They also offer full access to the research and data they use to make their determinations, and make suggestions of the charity that offers the highest life saving impact per dollar donated. (Currently, their highest rated charity is Malaria Consortium, which offers treatment to prevent malaria in children in sub-Saharan Africa.)


You may want to consider donating locally however. This has the additional benefit of allowing you to be more personally invested in the charity of your choice. Rather than just sending a check, you can also visit and volunteer. Local homeless shelters often need hands to help with laundry or meal service, or you can volunteer with local school programs for benefiting reading skills. Not only does this connect you more deeply with your community, the more holistic approach to giving can lead to a more satisfying experience in the long term.


No matter how you choose to give, we will work with you to make sure it’s reflected on your tax filings correctly to give you the best impact. Call us today to schedule time to review your financial plans.